Expense validation is one of the biggest challenges of travel expense management.

As a Web2Expense customer, you just submit your actual receipts via normal fax or you can attach your scanned receipts to expense reports.

The digital image of the fax or scanned images are attached to travel expense reports.

As a part of the expense report creation process, Web2Expense automatically generates a report header with a unique identifier. Users fax this header page along with their receipts to a toll free number and the receipts are automatically attached to the expense report.

Checking the accuracy of an expense report and approving or rejecting the faxed-in receipts is equally easy.

It just takes 3 easy steps:

1) The accounting department receives an email notification as soon as the expense report is submitted for payment.
2) The accounts payable administrators review the expense report.
3) By just clicking a few check-boxes, they decide which items to approve and which items to reject (if the item violates the company policy). And it's done.

Web2Expense keeps track of every single step along the way by assigning a unique tracking number to every email, request, and approval.

100% accountability is what makes Web2Expense's electronic records management 100% reliable as well.