In Web2Expense travel expense management system users can create an travel expense approval request (TAR) to enter an anticipated travel expense for the upcoming employee business trip.

The "Travel Request Management" menu provides all functions needed for the employee to complete a TAR.

Functionally, a TAR document is not much different than an expense report.

An employee prepares the TAR and adds anticipated expenses for the planned trip. Once an anticipated item saved by the user anticipated expense line item added to the TAR document.

The TAR document remains unlocked until the employee submits it for approval. After submission for approval the system locks the TAR document and starts the Web2Expense automated approval process.

Depending on the workflow settings for the project or organizational hierarchy the system submits the TAR document to the approving manager(s).

Managers are notified via email about the submission of a TAR by an employee. They can either use the actual link in the email body or the "Manager Self Service" menu to approve or reject the TAR. Approvals or rejections can be performed at the document or line item level.

Upon managerial approval the Web2Expense TAR process allows users to create an expense report automatically using the anticipated item expense list. As a result, users enter the expense report line items once.

The TAR process is an optional business process. The business process can be made mandatory using "Preferences" in "System Management" menu.