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Paperless Expense Management

With Web2Expense expense management solution companies can reduce or eliminate their usage of paper and can go 100% digital.

Today, companies in all sizes pressured to come up with innovative ways to reduce their waste footprint on the environment.

A simple recipe is starting with something practical and achievable.

Start with a plan and determine your current travel expense management related business process. Ask the right questions.

  • Check your travel approval request. Does it involve a printed form or a spreadsheet?
  • What are the next steps? As the process proceeds, does the process add more paper added to the batch? Remember in classical business processes, more approvals means more paper.
  • Upon approval employees go on to their trips and come back with their receipts. How do they handle these receipts? Do they tape them on a small stack of papers?
  • Do they fill more forms for their expense reports?
  • Do they make photocopies of the originals?
  • When they are finally ready to submit their expense reports do they send original documents into accounting within an envelope? What happens if the receipts got lost in the mail?
  • Does your employee makes a trip to the local post office in their cars using gas or diesel?
  • Does your shipping company delivers this envelope by spending gas or diesel?
  • When accounting department receives these documents and do create new folders and to file them accordingly before they are processed?

All the items marked in red can be saved which means less or no paper required to process your expense reports.

In addition, how about the time spent to complete the travel approval, the expense report and other administrative duties?

Can the all expense management process finished in significantly less time?

Web2Expense can help you save money, time and a couple of trees along the way. Ask us how?

 
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